Job Title: Occupancy Assistant
Grade: 7
Salary Range: $41,527.50 (May be higher pursuant to collective bargaining agreement)
Posting Date: March 24, 2011
Application Deadline: April 6, 2011
Application Procedure: Submit a cover letter along with a resume or employment application to the Director of Human Resources, 52 Chauncy Street, 9th Floor, Boston, MA 02111, or apply via e-mail by clicking here
General Description: Under the direct supervision of the Transfer Process Coordinator, or Director of Occupancy, or his/her designee, performs all routine tasks related to determining preliminary eligibility of new applicants, assists in the eligibility determination, eligibility for transfer of current residents, and eligibility for priority status. Enters data in the computer and maintains all computerized records. Originates correspondence and notices to applicants. Schedules appointments for Occupancy Specialists and Priority Review and Information Specialist. Explains the application process to applicants. Responds to calls for status information.
Duties & Responsibilities: • Reviews each Preliminary Application and determines whether the applicant meets current income and family composition requirements and has made appropriate selections with respect to housing programs and development choices.
• Reviews each application for transfer to determine whether the resident qualifies under transfer criteria.
• Assists in determining if the resident has met the criteria for eligibility.
• Enters data into computer, generates appropriate notices, and files all applications.
• Selects cases for screening at the direction of the Director of Occupancy and/or designee, reviews case files, notifies applicant of required documentation and schedules appointments with an Occupancy Specialist.
• Maintains schedules for all Occupancy Specialists.
• Generates all notices to, and requests for information from the applicants.
• Reviews all cases returned from developments and assesses appropriate status.
• Maintains manual and computer records on all applicants, entering changes in status, and updating applicant information upon notification by applicant and/or according to an annual update cycle.
• Reviews cases returned by managers, determines and assigns proper status to these cases.
• Confers with Leased Housing division staff on applicants who are involved with both departments to determine proper status.
• Provides information regarding eligibility, status, etc. for applicants, BHA staff and outside agency staff.
• Responsible for researching Authority database regarding new applications to ascertain any information related to eligibility (i.e., if any applicant has previously applied, has been previously determined ineligible, has been evicted from public housing or has an arrearage from a former tenancy).
• Sets up applications and determines, based on the occupancy needs of the Authority and each development, whether to refer a new application to screening for possible assignments.
• Performs other related duties as required.
Minimum Qualifications & Experience: High school diploma or GED required. Three or more years of clerical experience and superior clerical skills, including typing, data entry and filing. Computer skills are required. Capacity to perform simple mathematical calculations, quickly and accurately. Good communication skills and ability to relate to persons of various races, ethnicity and age groups. Fluency in a language other than English is highly desirable.
An Equal Opportunity/Affirmative Action Employer
Bilingual candidates are encouraged to apply
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