Job Title: Administrative Secretary
Grade: 6
Salary Range: $34,347.59 - $40,254.93
Posting Date: January 03, 2006
Application Deadline: January 17, 2006
Application Procedure: Submit a cover letter along with a resume or employment application to the Director of Human Resources, 52 Chauncy Street, 9th Floor, Boston, MA 02111, or apply via e-mail by clicking here
General Description: Under the supervision of the Director of Civil Rights or his/her designee, is responsible for the effective operation of the office support system. Provides secretarial and clerical skills as required by the job. Frequently must use independent judgement and planning to relieve the Director of many routine administrative matters. Works fairly independently, requiring minimum supervision and guidance.
Duties & Responsibilities: - Responsible for ordering office supplies and services for office equipment, assisting with secretarial workload and training new clerical employees in the department.
- Performs secretarial duties for the department.
- Drafts correspondences, maintains confidential and important files, types documents and correspondence.
- Compiles and analyzes data for use in reports, estimates and budgets.
- Performs other office duties as may be assigned including interviewing callers, making appointments and travel arrangements, monitoring invoices, and carrying out special projects.
- Performs other related duties as required.
Minimum Qualifications & Experience: High school diploma or GED is required. Must have the ability to perform administrative tasks. Must be able to handle a heavy workload, independently prioritizing work and meeting deadlines. Must have accurate grammar and spelling skills. Word processing skills are required. Familiarity with spreadsheets is helpful. Must type at least sixty (60wpm) words per minute. A minimum of five- (5) years secretarial experience is required. Must have considerable experience in handling the more routine, but important, office administrative duties. Individual should be comfortable working in a busy office environment; and have the ability to work well with others.
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