Job Title: Office Management Aide
Grade: 4
Salary Range: $28,906.13 - $33,887.55 per year
Posting Date: October 25, 2005
Application Deadline: November 7, 2005
Application Procedure: Submit a cover letter along with a resume or employment application to the Director of Human Resources, 52 Chauncy Street, 9th Floor, Boston, MA 02111, or apply via e-mail by clicking here
General Description: Under the supervision of one or more Housing Managers, the Office Management Aide is responsible for performing a broad range of office- related tasks. Also performs the management related activities of rent collection and living unit inspections.
Duties & Responsibilities: - Performs a wide range of routine and non- routine general office duties including filing, collection of data, answering telephones, recording messages, filling in forms, cards, vouchers and requisitions, cutting stencils, reports, bills, and correspondence.
- Performs clerical work involved in the preparation and checking of papers and records, including such activities as analyzing, classifying and filing material of a routine nature.
- Sorts, checks, lists, posts, and otherwise prepares records for various clerical processes.
- Performs other miscellaneous routine office work such as preparing and maintaining lists of dates, time records and assembling payrolls.
- Performs rent collection- related activities including, but not limited to, receiving payments from tenants, recording payments on ledger cards, maintaining the ledger card system, preparing collections for daily deposit.
- Reviews and analyzes rent payment reports, schedules non-payment private conferences and prepares the paperwork for non-payment eviction cases.
- Performs unit inspection- related activities including but not limited to participating in and successfully completing inspection training, compiling and preparing forms related to inspections, notifying tenants of scheduled inspection, conducting inspections according to predetermined standards and completing inspection summary reports.
- Conducts resident interviews to obtain pertinent information for annual resident re-certification.
- Performs other related duties as required.
Minimum Qualifications & Experience: High school diploma or GED is required. Must have recent experience in typing and general office work. Ability to type at a rate of thirty-five to forty (35-40) words per minute is essential. Word processing and spreadsheet experience is helpful. Previous work experience in a public agency is desirable.
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