Job Title: Data Entry Clerk
Grade: 5
Salary Range: $31,510.41 - $36,931.37
Posting Date: July 11, 2005
Application Deadline: July 22, 2005
Application Procedure: Submit a cover letter along with a resume or employment application to the Director of Human Resources, 52 Chauncy Street, 9th Floor, Boston, MA 02111, or apply via e-mail by clicking here
General Description: Under the direction of a supervisor designated by the Director, the Data Entry Clerk is responsible for processing any documents for accounting purposes, including but not limited to, invoices, rents, transmittal forms, checks, etc. Processing includes document matching, verification, data input via terminals to the computer system, input verification, reconciliation, corrections and adjustments thereto.
Duties & Responsibilities: - Maintains lists, control screens, reports and records as may be requested by the supervisor, using available accounting department computer screens and programs.
- Cooperates with fellow staff to improve accounting systems and programs related to any accounting area.
- Provides research and data retrieval, and maintains files in an orderly manner.
- Prepares bank deposits, forms for data input, researches activity of this relevant accounting area by means of microfiche files, computer files, manual files, or correspondence files.
- May prepare and input time sheets, time cards, checks, check voids, report adjustments, overtime and retroactive payroll calculations, payroll input to primary documentation, audits statistical reports, petty cash reimbursement vouches, audits telephone bills, and gasoline bills.
- Runs a variety of reports on the Authority computer system, and must be able to verify consistency, completeness and mathematical accuracy of the input and related accounting documents, assign cost codes, and examine and verify for clerical accuracy various types of reports, lists, calculations, and postings.
- Assigns vendor numbers, employee numbers, maintains relevant reports and manual listings, contacts other Central Office or field staff for missing documentation.
- Distributes checks, tapes, memoranda, and reports to appropriate departments and developments.
- Monitors check signing and authorization, folds, stuffs and mails checks or correspondence.
- Cooperates in the training of Department and Authority staff as may be requested.
- Performs other related duties as required.
Minimum Qualifications & Experience: High school diploma or GED required. Bookkeeping and/or data entry experience preferred but not required. This position requires skills and aptitude for detailed accurate number processing with alphabetical, numerical and chronological facility and legible numeric penmanship, as well as an ability to deal with others. Familiarity with data processing and an ability to use and cooperate with accounting computer system is essential.
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