Job Title: RECEPTIONIST/ADMINISTRATIVE AIDE (contract)
Grade: 4
Salary Range: $27, 764.97 per year
Posting Date: March 19, 2001
Application Deadline: March 30, 2001
Application Procedure: Submit a cover letter along with a resume or employment application to the Director of Human Resources, 52 Chauncy Street, 9th Floor, Boston, MA 02111, or apply via e-mail by clicking here
General Description: Works under the direct supervision of the General Counsel. Performs the function of a receptionist along with performing general clerical duties. Provides clerical and secretarial support to the department staff.
Duties & Responsibilities: Answers incoming calls and takes messages for the department staff.
Receives and directs visitors and notifies the appropriate staff.
Sorts and distributes department mail, paychecks and Authority notices.
Responsible for department timesheet distribution ensuring proper signatures are obtained and they are delivered to payroll.
Assists in processing requests for messenger and external copying services.
Responsible for ordering office supplies and services for office equipment.
Performs other routine and clerical assignments including filing, copying, faxing and typing.
Assists in maintaining department databases.
Performs other related duties as required.
Minimum Qualifications & Experience: A High School Diploma or GED required. Previous work experience in an office setting, preferably a public agency is required. Must type at a rate of fifty (50) words per minute. Should be familiar with general office work and the more common office terminology and office machines. Must have a pleasant voice and courteous manner and employ tact in dealing with others. Must exercise good judgement in maintaining the confidentiality and integrity of sensitive information. Experience with word processing applications is required, spreadsheet program experience is preferred.
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